Wednesday, July 3, 2013

Making The Most Out Of Google Docs Thru Chrome


Enhancing Your Internet Experience

For years I have been a devoted user of Microsoft Office because, well, it’s what everyone used. I eventually heard of OpenOffice and eventually LibreOffice, but, I just couldn't get use to a new office suite especially considering so few used it. But I then gave Google Docs a try and considering back then it was still behind on Microsoft Office it had one potential, I could access the files from anywhere I had an Internet connection, and even better, I could open Office files on it as well.

Once Google merged Docs with Drive it made the transition easier but still I had to have a copy of Office around because of the average Office user. Lately however I have found some great uses for Google Docs and it involves reviving my Blogger blog and posting to Google+. I have learned that making great content on Google+ requires time, planning and a well written post, the same applies to my blog and so I have been using Google Docs to create posts for both but it was a bit of work maintaining them organized so I did some research and found some extensions that proved to be perfect for what I was trying to accomplish, easy management of my articles and posts before sharing them. Here are the extensions I found:

One thing I found a bit annoying about Google Docs, and somewhat similar with Office, was having to open Drive first before I could start a Doc. This extension allows me to quickly open a new Doc of my choice, Document, Presentation, Spreadsheet and Drawing, all from the extension icon. It was a piece of cake now to get a Doc open when inspiration would hit.  

Of course opening a Doc was easy now but I needed a template that I could use over and over so that my blog articles and Google+ looked more professional. The problem was that whenever I used an existing Doc it would overwrite the current post draft and I either had to create a copy of the file or copy the parts that were default on each post or article. I always look for easier ways to do things and found that this extension did exactly what I needed. I created 2 Docs that were templates for my blog articles and Google+ post and added “MyTemplates” (without quotes) to the title of the files. The extension then searches your drive for any files with this phrase and displays them on a list giving you the option to create a duplicate copy of the file that you can then use without altering the original template. Now I can create articles for my blog or posts for Google+ with templates that never get erased.

Now that I have the ability to create Docs in an instant or pick templates for my blog and Google+ posts now I need an easier way to access the current files in my Google Drive without having to open a new tab and open Google Drive and search. That where this extension comes in, from the extension icon you get a drop-down of all your files in the order in which they were last modified. It even has a search box to make it easier to find a specific file thus making it easier to find my newest blog and Google+ drafts and edit them to share.

All three extensions do a great job at helping me manage my Google Docs so that I can focus on my work without the hassle of creating and searching for files in the clutter that can sometimes happen in your drive.


Thanks for reading. Please feel free to leave a comment below about your thoughts on this. +1 it if you liked it. Share it if you’re inclined. Much appreciated.  :+D

Chatterbox Chuck

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